Room fit, decided from your calendar

Automated meeting room booking that sizes the room for you

Most wasted meeting space is a sizing problem, not a supply problem. Jibbie's AI reads calendar data and real attendance signals, then matches every meeting to a room that genuinely fits it — and books an approved venue nearby when the office is full.

Jibbie analytics dashboard showing occupancy KPIs and a room capacity efficiency table

How the automation works

Rooms matched to attendees, not to invite lists

Three automated stages replace the hunt for a free room and the habit of over-booking one.

Calendar data tells Jibbie who is really coming

Invites, acceptances and access-control taps are read together, so the room-fit model works from physical attendees rather than the size of the invite list.

A team of four collaborating in a right-sized glass meeting room

The room-fit model assigns the smallest room that works

Rooms are modelled once with capacity and equipment. After that every meeting is matched automatically, ending the twelve-seat boardroom for two and the four-person crush in a huddle booth.

Jibbie admin blueprint builder listing floors, zones, desks and meeting rooms

When the building is full, the overflow model books outside it

An approved nearby venue is reserved and a travel buffer is written into the calendar, so a full floor never becomes a cancelled meeting.

Illustration of a dashed route from an office building to a nearby café with a travel-time marker

30–40%

of office space typically sits unused

Oversized room bookings are one of the biggest contributors — and the easiest to automate away.

20–30%

footprint reduction within reach

Room capacity efficiency logs give you evidence for consolidation instead of a survey and a hunch.

Zero

room hunts per meeting

Organisers set the agenda; Jibbie decides where it happens.

Room capacity efficiency table comparing booked capacity with actual attendance — Room capacity efficiency, logged automatically for every meeting.

Prove what your rooms are really doing

Every booking is scored on booked capacity versus real attendance.

Because matching is automated, utilisation data is a by-product rather than a project. Facilities teams see which rooms are habitually over-booked, which are dead space, and where a wall should move.

Talk to us

Book a 30-minute walkthrough with Jibbie.

Tell us how your offices work today and we will show you what zero-decision seating looks like on your floor plan — including the utilisation numbers you would be able to report on in week one.

Prefer email?

hello@jibbie.co.uk

Every enquiry lands with our team and we reply within one business day.